As we transition to a great new outsourcing arrangement to provide the professional services for tennis at Indigo Run it is necessary to give the new company the rules and regulations for our club.  The Tennis Committee and Mike O'Regan put together the current set of rules and regulations in 2008 and this is what will be provided to the new professional service company for administration purposes.  These rules are attached below for your convenience.

** Please also remember USTA registered teams may pre-book one practice session per week (two courts) through the pro or Tennis Committee for the applicable season.  USTA home game match courts will also be pre-booked for the season once a USTA match schedule is available.  Booking courts for social and all other tennis may be done three days in advance by calling the pro shop at the Golden Bear.  Additionally, court playability during inclement weather periods will be determined by the contractor and provided to the pro shop for your convenience.

Golden Bear Tennis Club
Tennis Rules and Guidelines for USTA Teams
Effective August 1, 2008

1) All captains and co-captains must be members of the Golden Bear Tennis Club (GBTC).

2) Captains should refer to the USTA for all information about USTA pre-registration, registration and deadlines for league play.  (WWW.USTA.COM)
 
3) For each tennis season all captains must submit a tentative roster to the Director of Tennis prior to USTA team registration.  The Director of Tennis will then publish to all GBTC members a tentative list of Indigo Run teams for that tennis season.  The notice will contain team captain contact info and will be published via e-mails/bulletin boards.  

* Any GBTC club member that desires to be on a listed team must contact the appropriate captain within two weeks of the issuance of the notice.  At that time captains should discuss with any potential members the intended team format.  Captains are not required to accept GBTC members on a team where the member's USTA rating is below the team's USTA rating.  Conflicts regarding GBTC rules should be resolved by the Director of Tennis.  Should an established team captain and some of the team's GBTC members consider moving the team outside the community due to the rules, the captain should discuss this situation with the Director of Tennis.

* The captain must give GBTC club members priority over outside members.  Outside members are only permitted when there are an insufficient number of GBTC members. 

* Captains must attempt to play GBTC members the minimum of matches (typically two) to qualify them for the next USTA playoff level.   A player's availability should be accommodative to the season's needs for this requirement to be fulfilled.  Additionally the size of a team and number of scheduled matches may impact the captain's ability of playing all members twice.

* Any team captains or members found not acting in the best interest of Indigo Run and/or their specific team may be subject to disciplinary action per the Director of Tennis and General Manager.
 
4) Final rosters are expected no later than 10 days before first match, at which time, all team schedules must be submitted through the Director of Tennis.  Fees will be collected by the team captain (for all non-members), and submitted to the Director of Tennis.  The Director of Tennis should be advised of players that are added to the roster during the season before the player plays in league competition or practices with the team.

5) A fee of $25.00 per month per non-member, for the duration of league play and practices, will be collected by the captain and submitted to the Director of Tennis (captains and Director can decide on payment schedule).

6) The $25.00 per month fee will cover one team practice per week and all home matches. Players missing the assigned team practice cannot practice at another time under this fee schedule. Non-members will pay the fee for each team on which they play. At all other times, non-members will pay the normal guest fee of $8.00.

7) A maximum of 9 teams may play out of Indigo Run during any USTA season.  In the case that there over nine teams attempting to register priority will be given to teams consisting of the most GBTC members.  

8) Teams can schedule a practice once each week for a period of one month before league play and/or one month following if they qualify for post season tournaments (i.e. HHI playoffs, USTA state or sectionals etc).

9) Teams will be allowed two practice courts per week at a time coordinated by the Director of Tennis.  When needed, one additional court may be reserved at the assigned practice time, in a member's name, to accommodate additional players on the roster. The third court may be reserved using the normal reservation system.

10) Captains are requested to cancel reservations, including team practice courts, if unable to use them by calling the golf shop.

11) Captains shall inform all team members of all Indigo Run rules and regulations, and are responsible for their conduct and behavior.

12) The starting time for all matches is 2:30pm. Courts are maintained from 6am to 8am and from noon to 2pm and are unavailable for play or practice during these times.

13) If it is determined that a court is deemed unplayable, due to hazardous conditions, play shall be cancelled and the Director will inform the Captain. Please confirm your team bookings by calling the golf shop well in advance.

14) All rules and fees are subject to change at the discretion of Club management.