Each Owner is responsible for the
maintenance of their home in a neat and clean condition.
Such responsibility shall
include, but not limited to, the landscaping & lawn, gutters &
downspouts, driveway, pool & recreational equipment, storm shutters, trees,
roof, exterior surfaces of the dwelling, fencing and service yards. Please
refer to Article V, Sections 5.01 and 5.03, Maintenance (i.e. Declaration of
Covenants, Conditions and Restrictions) and the Section 8, Maintenance of
Property (i.e. IRCOA Rules and Regulations) for additional information.
The appearance of the home and
lot shall be harmonious with the basic appearance of the neighborhood.
Specifically, exterior surfaces must be free of discoloration and/or staining
resulting from algae, pinesap, rust or similar consequences. Excessive accumulation
of pine straw on roofs must be removed. Gutters and downspouts that become dislodged
shall be reattached. Storm shutters should not be visible unless we are under a
storm watch. Landscaping beds shall be neat and pine straw or mulch added if
necessary. Dead trees or shrubbery need removed/replaced.
Primer
The following “primer” summarizes
the Home Inspection Program.The Primer
sets forth the procedures to formulate the Teams, educate and train the Team Members,
disseminate the applicable materials and forms, and establish the standards for
the Inspections in order to determine Non-Compliance.
Volunteers
(Indigo Run Owners) will be sought to form two Inspection Teams
Once
the Volunteers are in place, a meeting will be held to accomplish the
following:
Outline
the purpose and function of the Inspection Teams
Form
two Teams of three Members each
Distribute
Indigo Run maps designating streets and neighborhoods to be inspected
Distribute
Inspection Forms to be completed if the Home is in Non-Compliance
Distribute
“route sheets” to be followed by Inspection Teams listing the applicable days
of Inspection and specific street assignments
Each Team
will undertake a minimum (1) Inspection per month
Establish
a “substitute” if one of the Members is unavailable
Emphasize
importance of all three Members of the Inspection Team being in agreement
that the property is in Non-Compliance
If
Non-Compliance is found to be unanimous, an Inspection Form shall be
completed describing said violation(s) in detail and returned to the COA
office.
Inspection
teams may utilize golf carts for a better view of the properties (i.e.
front and back)
After
discussion and dissemination of the materials, a “dry run” is taken in
conjunction with the Director of Operations and General Manager to
provide a blueprint of what to look for when performing the Inspections.The tour of the property will be
conducted immediately after the meeting in a van accommodating eight to
ten passengers.
Notification and Remedies
Inspection Form(s) indicating
Non-Compliance are submitted to the COA office and a follow-up inspection is performed
by the General Manager and the Director of Operations within 48 hours. If both agree
with the findings of the Inspection Team, a Letter
of Non-Compliance is immediately mailed to the Owner giving them 15 days to
come into compliance.
The property will be re-inspected
by the General Manager and Director of Operations after 15 days to determine if
the work to remedy the deficiency has been completed.
If the deficiency remains, a Warning Letter will be immediately mailed
to the Owner stating that they will have to pay a $100 fine (i.e. IRCOA Fine
Schedule for Violations of Rules and Regulations) if the matter is not resolved
within 15 days from the date of the Warning
Letter. The Warning Letter shall
include a copy of Article V, Sections 5.01 and 5.03 of the Declaration of
Covenants, Conditions and Restrictions pertaining to Maintenance (i.e. each
Owner shall also be obligated to pay for the costs incurred by the Association
for repairing, replacing, maintaining, or cleaning any item which is the
responsibility of such Owner, but which responsibility such Owner fails or
refuses to discharge). The Warning Letter
will also include an offer by the GM to visit the site with the Owner to
discuss the necessary course of action. If accepted, a log of these on-site
conversations will be documented by the GM in order to identify the Owner’s
action plan to remedy the deficiency.
After 15 days from the date of
the Warning Letter, the property will
be re-inspected by the General Manager and Director of Operations to determine
if the work is complete. If not, the General Manager will issue a Fine Notification Letter via Certified
Mail to the Owner accessing a $100 fine. Subsequently, the work will be completed
by the COA using outside contractor(s) and assess the Owner.
Below are samples of the letters that will be sent in coordination with the program:
